Adapt Tutoring, Staff

Adapt Tutoring

Staff Portal

Username Password

Adapt Tutoring

My MRR

Monthly recurring

My Commission

10% on new clients this month

Active Clients

Paying subscribers

Calls This Month

, closed

Show Rate

, no-shows

This month's target£7,500

£0£7.5k

Closed this month £0

New business you have closed since the 1st. Resets every month, and the target climbs as you hit each rung.

Team MRR Leaderboard

Generate a Payment Link

Create a custom payment link

Set the normal amount, weekly tuition hours and payment type. Apply the 10% family discount when this is for a second child.

Payment description

Amount (£)

Payment type

Tuition hours/week

Family discount

Custom link ready

Send a £100 refundable deposit link first, we'll credit it against their first month.

Deposit already taken, deduct £100 from first month 10% promotional discount, applied every month Weekly billing, charge per week instead of per month

Link ready, paste into your message

Active Clients

Client	Plan	Monthly	Since	Status

My Schedule

Tutor Profiles

Add a tutor

Calls Log

Attach a Fathom recording link, set the outcome, and mark if a payment link was sent. You can only edit your own calls.

Request a Payout

You're self-employed, attach your invoice and submit. We'll process payment and update the status below.

Amount (£)

Note (optional)

Invoice (PNG or PDF)

Click to attach invoice

My Requests

Adapt Tutoring

Admin

Welcome back

Next revenue milestone0

£0£10k

Current MRR 0

Monthly Recurring

Today

Last 7 Days

Last 14 Days

Parent Leads Today

Meta Ads

Calls Today

Google Calendar

Tuition Revenue, Today

Follow-ups due

Closes, last 14 days

Closer Performance, MRR

Closer Performance, Calls

Parent Leads, Today

Parent Bookings

Lead Flow, 14 days

■ Parent ■ Recruitment

AI Client Success & Retention Engine

Adapt Concierge™

Parent consultations are transcribed and analysed automatically. Tutor lessons are recorded but never sent for paid AI analysis; student profiles use stored tutor feedback only when an administrator deliberately selects Build profile or Analyse latest history.

Checking intelligence connectionHuman approval requiredRaw transcripts not stored in profiles or call records

Active Students

Connected learning journeys

Staff-Built Profiles

Updated only when requested

Needs Attention

Proactive interventions

Success Signals

Moments worth celebrating

Awaiting Approval

Nothing sends automatically

Living Student Profiles

Open any student to see what Adapt currently understands and what should happen next.

Parent Communication Queue

Edit, approve and then send through the family’s Messages conversation.

Consultation Conversion Intelligence

Understands prior consultation calls, joins each one to its calendar booking and Stripe outcome, then shows what appears to encourage or deter purchase.

0Calls analysed

0Stripe purchases

0No purchase linked

0Decision open

0Verified close rate

Outcome figures are factual: a purchase is counted only when Stripe is linked to that exact booking. Objections stated on calls are evidence; deterrents and causal patterns are clearly marked as AI inference and should be checked against the source calls.

Permanent Call Intelligence

Every recorded lesson, consultation and interview is retained as a detailed analysis record. Select any call to open the complete evidence and actions.

0 analysed0 need attention

Every Parent Call Recording

Every recorded parent consultation, straight from the call platform, with the family name and a download button. This is the complete list, whether or not analysis has run.

0 recordings

Concierge Activity

Tutor Sessions

Every video session in the messaging platform is logged automatically when the call starts and ends, and recorded to the cloud. Use the hours below to double check tutor invoices.

Master Lessons Calendar

Scheduled Live Completed Absent or rescheduled Awaiting attendance

Recordings Vault

Every call ever recorded, consultations, interviews and tutor sessions, kept permanently in the cloud. Download links are generated fresh and securely each time.

Parent Leads

Parent Bookings

My Availability UK time · controls the booking page

Commission Owed by Closer (all time)

Total commission each closer should have been paid to date, from real paid invoices — first month at their first-month rate, renewals at their retained rate. Includes past clients.

Closer Performance by Month

New business each month, per closer (the monthly value of clients they signed).

Revenue by Day of Week

Revenue Analytics

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Year Prior

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Month	Year	Prior	Change	Payments	Share

New Client Acquisition by Month

Counts each client once, in the month of their first successful Stripe payment. Revenue shown here is acquisition revenue only; renewals and existing MRR are excluded.

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Month	New clients	New-client revenue	Average first payment	Revenue share

Ad Performance (Meta)

Pipeline (editable)

Bookings

Calls Taken

Closes

AOV (£)

Cash Collected (£)

Conversion KPIs

Unit Economics

Active Clients

Client	Plan	Monthly	Total Paid	Next Payment	Closer	Since	With Us	Status

Team Accounts

Create logins for closers. They can see their own stats, clients and generate payment links.

Add New Account

Full Name

Username

Password

Role

Email (for calendar invites)

Generate Payment Link

Select a plan to copy a shareable checkout link. Optionally tag a closer.

Create a custom payment link

Enter the normal amount, choose the weekly hours and apply the 10% family discount for a second child when appropriate.

Payment description

Amount (£)

Payment type

Tuition hours/week

Family discount

Custom link ready

£100 refundable deposit, send this first. Fully refundable; credited against first month if they proceed.

Deposit already taken, deduct £100 from first month 10% promotional discount, applied every month Weekly billing, charge per week instead of per month

Closer tag

Link ready, paste into your message

Campaign Intelligence Permanent history

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From To Group by

Ad spend

Total investment

Impressions

, reach

Clicks

, CTR

Meta leads

, CPL

CRM enquiries

Stored permanently

Affluent leads

Affluent ads + results-first

Bookings

, per booking

Calls

, show rate

Stripe-verified closes

, paid close rate

Paid customers

, paid close ·, CAC

Cash collected

, ROAS

Summer GCSE form comparison

Form A versus Form B, using only measurements actually received by the backend.

Unique submitted leads

Funnel health and 30-day outlook

Actuals use the selected period. Trend compares its two equal halves; forecast uses stored weekday and recent business patterns.

Calculating forecast…

Meta audience demographics

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Day-by-day record

Attribution health

Meta URL parameters

Place this in each Meta ad’s URL parameters. It connects the advert to the enquiry, booking, call and revenue.

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Stripe payment → booking trace

Loading permanent payment history…

Campaign Controls

Pixel backfill

Re-send today’s Back to School Leads that fired to the wrong pixel to the GCSE Back to School pixel (1830…), using each lead’s stored match data. Safe to run more than once. Copies already on the old pixel cannot be removed.

Messages

Select a chat, you're in every conversation.

Calls Log

Upload a Document

Document name

Folder

Person

File (PDF, PNG, JPG or DOCX · max 8MB)

🔒 Files are encrypted (AES-256) before storage. Only signed-in admins can list, view or delete them.

Document Vault

Recruited This Week

New team members

Total Team

Current employees

Recruitment Leads Today

All recruitment campaigns

Recruitment Spend Today

Applicant Pipeline

Tutor applications from the recruitment page. Move each applicant through the stages, WhatsApp templates pop up ready to send.

Recruitment Leads, Today

Recruitment Campaigns

Team Roster

Name

Role

Start date

Phone

Subjects taught

Recruitment Interviews

Tutor Invoices & Payouts

Invoice files and full bank details open only when an authorised staff member chooses to view them.

Adapt Studio, video editor

Turn a raw tutor or ad video into a captioned vertical clip. Auto captions, background replacement, multi-angle cutting and overlays. Everything renders on your device.

Open full screen ↗

Add Note